Administrative Officers X2

ADMINISTRATIVE OFFICERS (2): CORPORATE SERVICES AND INVESTMENT PROMOTION DIVISIONS

PURPOSE OF THE JOB
The Administrative Officers will provide day-to-day support to the Executives for Corporate Services and Business Development and Investment Promotion respectively.

KEY RESPONSIBILITIES
Preparation of Business Correspondence and Records
• Providing administration support to the Department
• Typing of memos and letters when required
• Compiling registers (legal, risk and compliance)
• Capturing and archiving of documents on the documents managing system
• Ensuring that all filing is completed within the agreed timeframe in line with TASEZ’s practices
• Managing access to archives
• Preparing presentations
• Managing courier service on behalf of the Department
• Assisting with research when required

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Diary Coordination
• Managing Corporate Services Senior manager’s diary
• Ensuring that relevant documentation is prepared and received prior to meetings
• Arranging refreshments for meetings
• Taking minutes during meetings and distribute approved minutes to all relevant stakeholders within the agreed timeframe

Coordinate Travel
• Booking of flights, accommodation and vehicle hire
• Confirming reservations prior to departure
• Performing cancellations or changes and inform relevant traveller accordingly.
• Ensuring timeous travel authorisation by relevant approvers

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General Administration
• Placing stationary orders and other requirements for the Department
• Maintaining stationary stock levels within acceptable standards
• Filing of faxes and email confirmations
• Maintaining electronic and hard copy filing system
• Scanning, copying, printing, faxing and binding of documents required for the Business Unit.
• Initial preparation of forms and statutory returns
• Stand in as Executive’s assistant when required

COMPETENCIES/KNOWLEDGE
• Document management competency is critical for this role.

REQUIRED SKILLS
Planning and organising – Conflict management
Interpersonal – Excellent typing
Working under pressure – Coordination
Communication – Minute taking

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ATTRIBUTES
• Ability to work in harmony with co-workers.
• Honesty
• Flexibility
• Strong work ethic
• Determination

QUALIFICATIONS
• Grade 12
• Certificate in Office Administration
• A National Diploma in Office Administration will be advantageous

WORK EXPERIENCE
• A successful candidate will be required to have at least a 1-year experience in operational secretarial/administrative role.

APPLICATION PROCESS
Qualifying candidates can send their comprehensive CVs, Covering Letter, Certified Copies of SA ID and Qualifications and Three Contactable References to recruitment@tasez.co.za

CLOSING DATE
The closing date for applications 08 August 2022.

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